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Privacy Policy

Last updated November 13, 2026.

Foray Newfoundland and Labrador (Foray NL) is a not-for-profit organization run by volunteers. This page explains, in plain language, what personal information we collect, why we collect it, and the choices you have. We aim to follow Canada's privacy laws.

The short version

  • You can browse this website without giving us your name or any contact details.
  • We use Google Analytics to count visits and see which pages are useful. It does not tell us who you are.
  • If you register for a foray, join, or email us, we keep the details you send so we can run the organization.
  • We do not sell your information.

Visiting this website

Like most websites, the services that host and deliver this site record basic technical information when you visit, such as your device's internet address, browser type and the pages you ask for. We use this only to deliver the site, keep it secure and fix problems.

We also use Google Analytics 4 to understand how the site is used. It records things like which pages are viewed, roughly where in the world visitors are, which device and browser they use, and how they arrived at the site. Google says Analytics 4 does not log or store individual internet addresses. Google Analytics may set cookies in your browser to recognize a returning visit.

We do not use advertising cookies, and we do not ask you to create an account on this website.

Registration, membership and email

When you register for a foray, join Foray NL or write to us, you give us information such as:

  • your name, mailing address, email address and telephone number,
  • the names of the people covered by a family membership,
  • details that help us look after you at a foray, such as food needs or access needs you choose to tell us about, and
  • the contents of your message, if you email us.

Forms and messages reach our volunteers by email or by mail. Fees paid by e-transfer pass through your bank and ours, so our treasurer can see the name and email address on the payment.

How we use your information

  • To confirm registrations and memberships and to run forays.
  • To send the Omphalina newsletter and notices about forays and meetings to members.
  • To answer your questions and requests.
  • To keep the financial and membership records that a not-for-profit organization needs.

We use your information only for these purposes unless we ask you first.

Who sees it

Only the volunteers and board members who need the information to do their work can see it. We do not sell, rent or trade personal information. We share it only with services that help us run the organization (for example website hosting, email and analytics providers), when a foray venue or partner needs a head count or a participant's details to look after you, or when the law requires it.

Photos and published material

We take photos at forays and share them in foray reports, in Omphalina, on this website and on our Flickr and social media pages. Authors' names are published with their articles. If you would rather not be photographed or named, tell us at the foray or afterward, and we will remove you from our own pages where we can.

Other websites

This site links to other websites, including Facebook, Instagram, Flickr and Google Drive, where some back issues of Omphalina are stored. Those services collect their own information under their own privacy policies, and we do not control them.

Keeping your information safe

We keep records only as long as we need them to run the organization and meet our financial record-keeping duties, and we limit access to the volunteers who need them. No system is perfectly secure, so please do not send us more personal information than a form asks for.

Your choices

  • See or correct your information. Ask us what we hold about you and we will correct anything that is wrong.
  • Withdraw consent. You can stop receiving notices or ask us to delete your details, except for records we must keep.
  • Limit analytics. You can block or delete cookies in your browser settings, or use Google's Analytics opt-out browser add-on.

Children

This website is for a general audience and does not collect information from children online. Underage children appear in our records only when a parent or guardian lists them on a family membership or registration.

Questions or complaints

Please use the details on our Contact Us page, or write to [email protected]. If we cannot resolve a concern, you can contact the Office of the Privacy Commissioner of Canada.

Changes to this policy

If we change this policy we will update the date at the top of this page.